Trade Mark Prosecution Secretary

  • Posted:16 May 2019
  • Location:Pretoria, South Africa

Duties and Responsibilities

Primary tasks:

  • Dictaphone typing
  • Drafting and preparation of correspondence to agents, clients and the Registrar of Trade Marks / Correspondence internally to various departments / Liaising telephonically
  • Opening of, administration and diarising of files
  • Updating of matters on internal system
  • Uploading information onto external databases such as Anaqua and Inspiro
  • Scheduling meetings for Manager
  • Diary management
  • Providing certain clients with monthly reports / costs / cost estimates
  • Instructing Trade Mark Searchers to conduct searches and typing of search reports
  • Preparation of trade mark schedules
  • Receiving instructions and preparation of trade mark applications / Instructing foreign applications
  • Prosecution of trade mark applications (receiving of official actions, reporting to client; taking client’s instructions and attending the compliance of the official actions)
  • Preparation of powers of attorney / Authorisations of agent
  • Preparation of invoices (debit and credit notes)
  • Invoicing/Billing requirements; invoicing clients and capturing time
  • Consolidated invoicing
  • Making copies of associates’ invoices and sending the original to accounts for payment.

Knowledge, Skills and Personal Attributes

  • Proficiency in MSWord
  • Dictaphone typing
  • Sense of urgency to meet deadlines
  • Team Player
  • Attention to detail; time efficient and analytical
  • Strong administrative and prioritising skills
  • Must be able to read, write and understand Business English
  • Must be proactive and take initiative
  • Speed and accuracy

Click here to apply.

Job description