Trade Mark Secretary

  • Posted:11 February 2019
  • Location:Cape Town, South Africa


Spoor & Fisher seeks a Trade Mark Secretary to join our team at the Cape Town office.

Job Purpose

Attending to general trade mark secretarial duties with a focus on litigation.

Duties and Responsibilities

Assisting with trade mark litigation including but not limited to preparation of the following litigation documents: 

  • letters of demand
  • undertakings
  • settlement agreements
  • company and close corporation name objections 
  • affidavits

Drafting and preparation of correspondence to:

  • agents 
  • clients 
  • the registrar of trade marks
  • various internal departments

Liaising with staff at various courts and sheriff offices 

Prosecution of trade mark applications including but not limited to:

  • preparation of draft official action reports 
  • attending to compliance letters to the registrar of trade marks
  • reporting to clients on the status of matters 
  • opening of, administration and diarising of files 

Preparation of trade mark applications and instructing foreign applications 

Assisting with the commercial work including but not limited to: 

  • preparation of trade mark assignment agreements
  • hypothecation agreements
  • change of name procedures
  • change of address procedures and amendment procedures

Preparation of powers of attorney

Preparation of trade mark schedules

Preparation of quotes instructing searches

Conducting on-line investigations

Dictaphone typing

Answering telephone calls

Arranging meetings

Diary management

Capturing time and WIP

Processing invoices and credit notes

Updating of internal accounts systems

Desired Experience & Qualification

  • Matric 
  • Proficiency in MS Office 
  • A paralegal diploma will be advantageous
  • Good command of the English language 
  • A keen attention to detail and general accuracy 
  • Ability to work independently as well as within a team 
  • A sense of urgency and deadline orientation
  • Taking initiative and being pro-active 
  • Ability to work on multiple matters simultaneously and take instructions from more than one person

To apply for this position, click here.

Job Description