Trade Mark Secretary

Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Merit Team. The successful candidate will be based in the Centurion office, reporting to the Partner heading up the practice. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on Trade Mark Prosecution matters.

Apply here.

Minimum Requirements:

• Proficiency in MS Word.
• Proficiency in MS Excel.
• Dictaphone typing.
• Sense of urgency to meet deadlines.
• Team Player.
• Attention to detail; time efficient and analytical.
• Strong administrative and prioritising skills.
• Must be able to read, write and understand Business English.
• Must be proactive and take initiative.
• Speed and accuracy.

Duties and Responsibilities

Primary tasks:

• Dictaphone typing.
• Drafting and preparation of correspondence to agents, clients, and the Registrar of Trade Marks.
• Corresponding internally to various departments and liaising telephonically.
• Opening of files, administration, and diarising of files.
• Updating matters on the internal system.
• Uploading information onto external databases such as Anaqua and Inspiro.
• Scheduling meetings for the Manager.
• Diary management.
• Providing certain clients with monthly reports, costs and/or cost estimates.
• Instructing trade mark searchers to conduct searches and typing of search reports.
• Preparation of trade mark schedules.
• Receiving instructions and preparation of trade mark applications.
• Instructing foreign applications.
• Prosecution of trade mark applications (receiving official actions, reporting to the client; taking the client’s instructions and attending to the compliance of the official actions).
• Preparation of powers of attorney and/or authorisations of agent.
• Preparation of invoices (debit and credit notes).
• Invoicing/Billing requirements; invoicing clients and capturing time.
• Consolidated invoicing.
• Making copies of associates’ invoices and sending the original to accounts for payment.

Apply here.